Narooma Golf Club Limited (ACN 001 008 797)
Notice of Annual General Meeting
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Notice is hereby given that the Annual General Meeting of Narooma Golf Club Limited will be held in the Clubhouse at 10.00 am on Sunday, 22nd August 2010.
The business of the Annual General Meeting shall be as follows;
1. To confirm the minutes of the previous Annual General Meeting held on 16 August 2009.
2. To receive and consider the Directors’ Reports and Directors’ Statements.
3. To receive and consider the Financial Statements and the Independent Audit Report to the members.
4. To determine reimbursements for Directors for minor out-of-pocket expenses reasonably incurred in carrying out their duties for the Club during the past year by payment of an allowance.
5. To approve expenditure made in the 2009/2010 financial year by the Club for professional development and education of Directors.
6. To approve expenditure made in the 2009/2010 financial year by the Club for meals and refreshments for Directors when carrying out their duties or entertaining guests of interest to the Club.
7. To decide the following resolutions by the Board of Directors:
That pursuant to the Registered Clubs Act 1976;
(a) Members approve expenditure by the Club in a sum not exceeding $7,000.00 for professional development and education of Directors during the 2010/2011 financial year of the Club, details of any such expenditure to be made available to the members at the next Annual General Meeting of the Club.
(b) Members approve expenditure by the Club not exceeding $5,000.00 for meals and refreshments by Directors when carrying out their duties or when entertaining guests of interest to the Club during the 2010/2011 financial year of the Club, details of any such expenditure to be made available to the members at the next Annual General Meeting of the Club.
(c) Members acknowledge that the benefits in paragraph 7(a) and 7(b) are not available to members generally but to Directors only.
8. To deal with Notices of Motion for which due notice has been given.
9. To elect the Board of Directors for the ensuing year in accordance with the Club’s Constitution.
BY ORDER OF THE BOARD
28th June 2010.
NOTES FOR MEMBERS
Financial Statements Members should notify the General Manager in writing seven (7) days prior to the Annual General Meeting of any query relating to the financial statements. Such information will be extracted from the records and be available at the Annual General Meeting.
ELECTION OF DIRECTORS
Nominations for Election: In accordance with the Constitution of Narooma Golf Club Ltd, Full Playing and Life Members who reside within 25 kilometres of the Club premises only are eligible to nominate for election to the Board. As provided for under the Triennial Rule, eligible members may nominate for election to the positions of Treasurer, Vice Captain & (2) two Directors for the 2010-2011 year.
A nomination for the election of an eligible member to the Board shall be made in writing and signed by (2) two Full Playing Members or Life Members of the Club and by the nominee (who shall thereby signify his consent to the nomination) and shall be lodged with the General Manager not less than fourteen (14) days before the nominated date of the ballot to elect members to the Board – this shall be the closing date for nominations. The nominations shall include the position sought on the Board by the nominee. Any currently serving Board member may nominate
Members standing for election to the Board may display their credentials on the Club Notice board after approval by the senior returning officer. The document is to be no more than a single A4 page with up to 100 words or less and may show a photograph of the person concerned.
Nominations for the positions of Treasurer, Vice Captain, & (2) two Directors will be accepted by the General Manager up until 6.00pm Saturday 31st July 2010 and nominations received will be displayed on the Club Noticeboard for the period 31st July to 14th August 2010 inclusive. Nomination forms are available from the Club’s Office.
Voting – 2010 Elections. In accordance with the Club’s constitution, if more than one nomination is received for one or more of the positions of Treasurer, Vice Captain, & (2) two Directors then an election by ballot shall be held for the particular position, or positions, at the Clubhouse during the week prior to the Annual General Meeting. A polling booth will be set up in the Clubhouse foyer and will be open for voting as follows:
Sunday 15th August 2010 |
10.00am – 12.00 noon |
Monday 16th August 2010 |
1.00pm – 4.00pm |
Tuesday 17th August 2010 |
1.00pm – 4.00pm |
Wednesday 18th August 2010 |
1.00pm – 4.00pm |
Thursday 19th August 2010 |
10.00am – 12.00 noon and
2.00pm – 5.00pm |
Friday 20th August 2010 |
1.00pm – 4.00pm |
Saturday 21st August 2010 |
10.00am–12.00 noon and
2.00pm – 5.00pm |
Life, Full Playing, Playing and Social Members eligible to vote must be in possession of their current membership card when voting.
NOTE: An information meeting will be held on Sunday 25th July 2010 at 11.30am for all prospective candidates looking at nominating for the 2010/11 Board elections. This session will be run by the board of directors in the Bluewater room.
A follow up meeting will be held on Sunday 8th August 2010 at 11am to give candidates for the board an opportunity to meet members for an informal discussion.
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